Provide project team members with access to the most up-to-date project information
A robust construction document management system (CDMS) provides project team members with instant access to the most up-to-date project information. This streamlines processes and communications, which plays a role in improving project outcomes.
The Problem: Manual Document Management and Retrieval
Manually retrieving, organizing and managing, construction documents is not only time-consuming, but also increases the risk delayed or inaccurate project tracking and unreliable financial reporting due to misplaced or outdated information.
The Solution: Robust Document Control with CMiC's Construction ERP
CMiC's Construction Documents application offers a centralized location for construction document management. This essentially integrates all your project documents – from architectural drawings to specifications for industrial facilities – into one secure and accessible repository. This eliminates the need for paper-based filing systems and streamlines the entire document management process for your construction projects.
Robust Drawing Management Capabilities Keep Field Teams Up-to-Date with Drawing Sets
With CMiC Drawing Management, users can view, mark up and share construction drawings and project's technical details. This ensures your entire team is working from the latest approved drawings, eliminating delays caused by outdated or missing documents.
Effortlessly navigate hundreds of images and plans created for every construction job. CONSTRUCT Project Management provides a user-friendly interface for uploading, marking up, sorting, and searching for drawings – accessible across all devices.
Streamline the Design and Approval Process of Plans, Drawings, Documents, and Communications
Key features and functionality include:
Metadata and Hyperlinks: Automatically extract key metadata (e.g., page number and title) and insert hyperlinks for callouts, simplifying navigation and cross-referencing within your construction project data.
Drawings and Specifications: Invite your entire project team to collaborate on your drawing set, fostering better communication and reducing errors.
Annotations: Annotate drawings and link them to RFIs, issues, documents, and punch list items for a clear audit trail.
Benefits:
Access drawings from any device: Users in the field can leverage the mobile app to access the latest drawings with all comments across all trades, even in offline mode.
Collaborate seamlessly with subcontractors: Invite subcontractors to annotate, markup, and collaborate on drawings. They can also create their own RFIs directly within the platform, speeding up the approval time.
Track all sheets and versions: New slip sheets and revised drawings are uploaded immediately, ensuring everyone on the project has access to the most current version. This minimizes version confusion.
Boost Productivity
With a central repository that keeps all your documents, drawings, and content assets in one digital location, a robust construction document management software automatically indexes your records and enables easy, fast retrieval. By linking key data across different documents – and the paths between those documents – you can manage every project with the confidence that all associated content assets are easily found and available for review and deeper inquiry. This eliminates wasted time spent searching for misplaced documents and fosters better project management. CMiC Document Management also supports various document types and offers unlimited storage.
Mitigate Risks
Subpar document tracking and management can create significant risks at every stage of a construction project. When you rely on a single, company wide platform with embedded document control, you can rest assured that all of your documents are:
Updated in real-time
Accessible to all authorized stakeholders
Securely stored for compliance requirements and future retrieval
This ensures a complete and accurate project document management lifecycle, mitigating the risks associated with lost or outdated documents. Proper document management helps in avoiding issues related to private information and ensures that project managers and construction managers have access to correct information.
Demonstrate Regulatory Compliance
CMiC Document Management provides users access to all legal and regulatory documents (based on permissions) — this includes licenses, permits, and administrative files. This eliminates the need to scramble for documentation during audits and simplifies compliance procedures.
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